Job Description
Position Summary Accounting Specialist is responsible for supporting the assigned business unit by ensuring accurate invoices are processed and delivered to customers and collecting overdue bills.
Essential Functions - Collect relevant service and project details to generate invoices based on established pricing models.
- Distribute invoices to clients either electronically or by mail.
- Reconcile invoices with purchase orders and completion supporting documents
- Set up, submit, and monitor customer billing and payment management systems/portals to effectively submit, monitor, and process billing-related documents for support of the timely receipt of payments.
- Assist in customer setup and credit checking and order release
- Coordinate, track, and file liens and lien notices in coordination with credit and collections.
- Prepare special billing/reporting for selected accounts.
- Prepare partial/progressive billing invoices for services rendered.
- Respond to invoicing queries.
- Provide client reports, sales history reports, and other reports for the management and sales teams.
- Collect and follow up with invoices past due.
- Process Credit card charge
- Process Cash applications
- Prepare an EFT forms as needed
- Provide excellent customer service to both internal and external customers.
- Assist with recording and reconciling items in the revenue ledger.
- Compile ad hoc reports as assigned
- Assist with closing documents, such as Statutory Declaration and other documents if needed.
- Other duties as assigned
Qualifications Knowledge, Skills, Abilities - Maintain knowledge of pricing models and special arrangements.
- Excellent communication and written skills.
- Ability to work independently as well as part of a team.
- Strong analytical and organizational skills, detail-oriented.
- Strong interpersonal and client service skills.
- Flexibility of the working schedule.
Education, Training, Experience - 1-5 years’ experience in Accounts Receivable or related functions.
- 1-3 years’ experience in construction billing.
- Able to use accounting software: SAP as an asset
- Experience using MS Office (Excel, Outlook, Word).
Working Conditions and Physical Demands - Clean indoor office environment.
- No lifting required.
- May be subject to tight deadlines from time to time.
Job Tags
Full time,