Job Description

Description:

We’re looking for a sharp, dependable administrative assistant to support a fast-paced scientific department. This contract role is fully on-site in South San Francisco and involves working closely with the department lead and other key team members. We’re only considering candidates with a strong professional presence, excellent writing skills, and a track record of high-quality execution.

What You’ll Do

• Manage complex, high-volume calendaring for department leadership and cross-functional meetings, including scheduling across multiple time zones

• Maintain recurring meetings, shared calendars, and department distribution lists

• Draft polished agendas, meeting notes, summaries, and follow-up communications

• Coordinate logistics for interviews, guest speakers, and internal events

• Order catering for department meetings

• Make domestic and international travel arrangements

• Support onboarding and team coordination

• Prepare and track expense reports, order supplies, and handle general admin tasks

• Assist with special projects as needed

• Use internal systems, including Google Workspace, Zoom, MS Office, and Concur

What We’re Looking For

• 4+ years of administrative experience, ideally supporting senior leaders or department-level operations in fast-paced environments

• Bachelor’s degree or equivalent professional experience

• Exceptional writing and communication skills - clear, concise, and professional

• Highly organized, detail-oriented, and reliable

• Comfortable navigating shifting priorities with calm and focus

• Skilled in Google Workspace, MS Office, quick to learn new systems

• Professional, discreet, and able to represent the team well

• Bonus: experience in biotech, startups, high-tech, consulting, or other fast-paced, detail-heavy environments

This Might Be a Fit If You…

• Hold yourself to a high standard and deliver clean, thoughtful work

• Can anticipate needs and take action without being asked twice

• Care about how things are written, presented, and followed through

• Work well with other experienced admins and understand how to collaborate rather than duplicate efforts

• Want a contract role where your skills and judgment are valued

Hourly Pay Rate Range (dependent on location, experience, expectation)

The pay range that Magnit reasonably expects to pay for this position is $38.66 - $51.54/hr on W2

Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met)

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