Job Description
Overview of Position:
TUJ’s Academic English Program (AEP) offers both semester-long and short-term academic English programs of all ages, from elementary school students to adults. The Assistant Director will play a key leadership role in planning, executing, and continuously improving academic English programs at TUJ Kyoto. This position involves overseeing day-to-day operations, developing new programs, supporting instructors and students, and collaborating closely with internal and external stakeholders to ensure program success.
The Assistant Director will manage administrative processes, support program marketing and promotion, and ensuring smooth program delivery at TUJ Kyoto. As AEP serves as student pipeline into TUJ, the Assistant Director will assist with recruit efforts and liaise with private and public stakeholders regarding potential and actual programs. Additionally, the Assistant Director may assist with admissions counseling related matters including recruitment visits, open campus events, and language testing.
The ideal candidate will have strong leadership, organizational, and communication skills, along with a passion for international education.
Primary Responsibilities:
Program Management and Development
-Oversee the development, planning, implementation, and evaluation of AEP programs, especially youth and short-term programs at TUJ Kyoto.
-Develop new programs to meet evolving student needs and market demands.
-Collaborate with instructors to ensure the delivery of high-quality educational experiences.
-Conduct regular program evaluations and recommend improvements.
-Manage scheduling, room reservations, and coordination of instructional resources.
Administrative Duties
-Supervise administrative workflows, including application processing, tuition payments, and student records.
-Provide administrative and operational support to students, instructors, and staff.
-Ensure accurate and timely creation of attendance sheets, feedback forms, certificates, and grade reports.
-Manage hiring and training of teaching assistants.
-Oversee the administration of language proficiency exams
-Assist other staff and undertake general administrative tasks as needed.
Recruitment, Marketing, and Promotion
-Plan and conduct information sessions, school visits, and individual consultations (both in-person and online) for prospective students, parents, and educational organizations
-Collaborate with relevant departments on the creation and maintenance of promotional materials, including websites, brochures, and flyers.
-Promote programs through social media platforms (e.g., Facebook, Instagram) as well as other internal and external channels.
Stakeholder Communication and Collaboration
-Build and maintain strong relationships with internal and external partners, including prefectural governments, local governments, universities, high schools, and other educational organizations.
-Represent the AEP at TUJ Kyoto in meetings with staff, faculty, and external stakeholders.
-Serve as a point of contact for program-related inquiries and communications.
Qualifications and Experience:
-Bachelor’s degree required; a master’s degree in education, TESOL, or a related field is preferred.
-Minimum of three years of experience in educational administration, program coordination, or a related field.
-Native-level proficiency in Japanese and advanced-level proficiency in English (both oral and written).
-Demonstrated ability to manage multiple projects, meet deadlines, and maintain attention to detail.
-Strong interpersonal and communication skills, with a collaborative and flexible mindset.
-Experience working in international education and an understanding of the Japanese education system.
-Proficiency in social media marketing and experience with creating promotional materials.
-Leadership experience and the ability to supervise and mentor staff.
-Experience living, studying, or working abroad is preferred, especially in the United States.
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