Job Description

Executive Travel Coordinator

We’re Hiring an Executive Travel Coordinator – Join Our Team!

Are you a travel-savvy professional who thrives in a fast-paced environment? We’re looking for an Executive Assistant to the CEO to manage extensive travel arrangements (95%) and provide high-level administrative support (5%). The ideal candidate is flexible, detail-oriented, and proactive—someone who can anticipate needs, handle shifting priorities, and maintain absolute trust and discretion. 

If you're ready to support a dynamic executive with professionalism and precision, we’d love to hear from you!

JOB RESPONSIBILITIES

• Travel Coordination: Efficiently book and manage flights, accommodations, rental cars, and transportation while navigating last-minute adjustments. Handle all logistics with a focus on efficiency, cost-effectiveness, and seamless execution — even during last-minute changes or disruptions.
• Itinerary & Schedule Management: Build and maintain detailed travel itineraries, ensure alignment with executive preferences, and proactively adapt plans as needed to support dynamic schedules.
• Executive Support: Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly.
• Confidentiality & Discretion: Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly.
• Administrative Duties (5%): Maintain organized filing systems, prepare reports, and assist with executive communications.

JOB SPECIFICATIONS & REQUIREMENTS

Knowledge & Experience:

• 5-7 years of travel coordination or high-level executive support experience. Previous experience as a travel agent is considered a plus.
• Background in luxury travel industry preferred, with strong familiarity in premium accommodations and services.
• Advanced proficiency in scheduling tools, Microsoft Office, and travel management systems.

 Skills & Attributes:

• Exceptionally organized and detail oriented.
• Responsive and adaptable under shifting priorities.
• Resourceful problem-solver who can navigate complex scheduling needs.
• Professional and poised, maintaining confidence in high-pressure scenarios.

 Work Conditions:

• Frequent travel responsibilities—the candidate must be comfortable handling extensive travel logistics.
• Must be reachable and proactive in managing last-minute changes.
• Ability to work independently while maintaining strict confidentiality.

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