Job Description

Choose a career with meaning.

Human Resources Assistant

Are you a multi-tasker who enjoys a challenge? Do you thrive in a fast-paced environment and are looking for an exciting and challenging opportunity? If the answer is “Yes”, this is the job for you!

Catholic Social Services is currently recruiting for a full-time, 40-hour-per-week, Human Resources Assistant, located in Edmonton, Alberta.

About the Role

Every day will be challenging and exciting!

You will be a part of the Human Resources (HR) team based in the Msgr. William Irwin Administration Centre. You will provide support in all functional areas of HR, including recruitment, data management, and administration. As the ideal candidate, you will provide exceptional customer service in a manner that focuses on accuracy, critical timelines, and confidentiality. This diverse role will require a high-performing individual who provides effective service quality and customer experience. The ideal candidate will have strong planning, organizing, attention to detail, and communication skills.

You’ll be responsible for:

HR Coordination, Support, & Administration:

• Assisting the HR team with various HR-related tasks, including queries from client groups, and providing backup support to the HR Service Partners and HR Manager, as needed
• Processing mail in the HR email inbox
• Collaborating with supervisors to ensure HR processes and change forms are completed correctly
• Processing employee changes, such as position changes, merit increases, leaves of absence, etc. in the HRIS
• Acting as the main point of contact in the recruitment cycle:
  • Drafting and posting available job opportunities to the applicant tracking system (ATS) and relevant job boards
  • Assisting in the reference-checking process
  • Drafting and sending job offers to candidates
  • Collecting and processing onboarding documents
• Employee file creation and maintenance, both paper copies and within the HRIS
• Assisting employees with the completion of documentation and queries
• Preparing employment verification letters as needed
• Completing employee change forms and coordinating with Payroll for accurate and timely processing

Records Management:

• Processing and inputting various employee data into the HRIS, including work permit/SIN expirations, security clearance checks, driving documents, performance appraisal data, etc.
• Auditing HR data to ensure employee changes are processed
• Compiling various HR data reports on a monthly, quarterly, and annual basis, as needed
• Maintaining accurate employee filing records
• Conducting regular employee file audits to ensure compliance with COA requirements

About you

You are patient, calm, and approachable. You have excellent organizational and time management skills. You excel at handling multiple priorities and initiatives with a sense of urgency, all while maintaining meticulous attention to detail. 

You are skilled in both written and verbal communication, and look for opportunities to align Agency goals with your day-to-day responsibilities. You exhibit a high standard of professional boundaries while effectively collaborating with your team and co-workers. You have strong computer skills and are proficient in the Microsoft Office Suite and other applications/databases.

Requirements: Education & Experience

You must have:

• A Diploma or Degree in Human Resources, Office Administration, Business Administration, or an acceptable related field
• 2-3 years of experience, preferably in an HR Assistant or HR Coordinator role
• An equivalent combination of education and experience may be considered
• A clear Criminal Record Check is a condition of employment and the financial responsibility of the candidate

Pay and other benefits

“It’s so fulfilling to provide HR support to our employees who are making such a difference in our community. It feels like we’re doing our part to make a difference, too.” - CSS’ HR staff member.

What We Offer:

• Competitive pay, based on your qualifications and?experience
• Three weeks of vacation
• Paid wellness days and sick time
• After three months of working with us, you’ll be eligible to participate in our comprehensive health benefit plan
• After one year of working with us, we’ll match your 5% pension contribution
• The opportunity to work in a values-based, relationship-driven, client-centered, and family-focused environment
• The chance to work with compassionate team members who listen to your ideas and want to make a positive difference in the Agency

About CSS

Catholic Social Services (CSS) is a place where everyone belongs.

For more than 60 years, CSS has been bringing hope to those in need. Today, we are one of the largest social service agencies in the country, operating more than 100 properties in 12 central Alberta communities, helping more than 20,000 vulnerable women, children, and families find hope.

Our staff cares for people with disabilities, supports women and children facing abuse, and welcomes refugees and newcomers to Canada. We believe in the dignity of every person and believe everyone deserves a life filled with compassion, respect, and hope.

How to Apply:

Visit www.cssalberta.ca. On our Career’s Page search <

If you are selected for an interview, we will contact you!

CSS believes in the dignity of every human being. We employ people of all faiths and beliefs. We welcome all qualified applicants regardless of origin, culture, ethnicity, age, ?ability, and gender identity.

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