Job Description

ACTING HR ASSISTANT



Temporary Full Time - approx. 1 year (until no later than August 6, 2026)

Human Resources (Support Services)


Salary: MM2

POSITION SUMMARY:

Reporting to the Manager, Support Services (Human Resources), the Human Resources Assistant plays a key role within a fast-paced and dynamic HR team. This position is responsible for providing support to a specific client group in managing all data related to the employee life cycle (onboarding to offboarding), including but not limited to, managing and accurate processing of employee data in HRIS, assisting with recruitment activities, managing LOA's and ensuring compliance with HR policies and Collective Agreements.

The successful applicant will be expected to exercise sound judgment, excellent communication skills, confidentiality, and the ability to work individually and as part of the team, executing a high volume of day-to-day HRIS activities. The successful applicant will demonstrate a strong commitment to quality customer service, excellent problem solving and a focus on process improvement initiatives to ensure the success of the department.

RESPONSIBILITIES:

• Responsible for entering and maintaining accurate employee data in the HR Information System (HRIS), including but not limited to, tracking updates, personal employee information, annual step increases, job status changes, transfers, termination status, performance reviews tracking, retirements, LOA's while ensuring data integrity and confidentiality.
• Responsible for all documentation related to onboarding and offboarding of employees (new hire packages, forms, etc) and tracking employee compliance.
• Creates and maintains electronic employee files: all required documentation, including proof of current professional registration, probationary and annual performance reviews, HR and Payroll documents, etc.
• Manages the Leave of Absence (LOA) Request process including tracking LOA's, ensuring appropriate documentation is sent to employees, working closely with the Benefits team.
• Collaborate with benefits, payroll and finance to ensure correct processing of the HR related data.
• Assist with the recruitment activities for designated portfolios where required including the ensuring processing of accurate invoices from temp agencies.
• Respond to various inquiries from team members, managers, employees and retirees on all matters related to Support Services.
• Update and maintain various Support Services spreadsheets.
• Support Recruitment Officers with data for external survey requests as required
• Assist and support various Support Services Projects as required
• Provides general administrative assistance to the department.
• Ensures adequate office supplies are available as approved by the Manager.
• Acts as back-up to other department staff in case of absence or additional workload.
• Actively participate in improvement initiatives.
• Provide administrative support to Manager, Support Services
• Keep up to date with legislation changes
• Perform other duties as assigned

QUALIFICATIONS:

• Successful completion of a college diploma in Human Resources Management from an accredited educational institution. An equivalent combination of relevant education and recent related work experience may be considered.
• A minimum of three (3) years of recent and related Human Resources experience preferably working within a unionized environment with the emphasis on employee file maintenance and recruitment experience
• Certified Human Resources Professional (CHRP) designation or working towards considered an asset.

EXPERIENCE/SKILLS:

• Experience with Human Resources Information Systems (HRIS) and Applicant Tracking Systems.
• Advanced technical skills and proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong administrative and data management skills
• Superior problem-solving skills, and ability to prioritize competing tasks
• Superior work ethic, professionalism, resourcefulness, dependability, reliability and diplomacy
• Strong organizational skills with a keen ability to prioritize and multi-task, as well as commitment to meeting deadlines
• Ability to communicate effectively and provide excellent customer service to staff and various stakeholders
• Ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
• Ability to work efficiently in a fast-paced, multitasking and dynamic environment
• Experience in handling sensitive, confidential information

APPLICANT INFORMATION:

To be considered for this position, please click Apply.

ALL new employees will be required to submit a current original criminal background check (CBC) including a "Vulnerable Sector Screening" (VSS) issued within 6 months prior to commencing employment with the Board.

We thank all applicants, please note that only those under consideration will be contacted.

The Dufferin-Peel Catholic District School Board is an equal opportunity employer.

Disability-related accommodation during the recruitment process is available upon request. Please notify us when contacted and we will work with you to meet your needs.

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