Job Description

Job ID#: 29073

We are seeking a highly organized and experienced Administrative Legal Assistant to support our Major Claims Counsel for the Western Region. This role involves a wide range of administrative and legal support duties, including contract administration, document management, scheduling, data coordination, and general office operations. The ideal candidate will be proactive, detail-oriented, and capable of working independently in a fast-paced legal environment.

Key Responsibilities:

• Provide high-level administrative support to attorney(s), including calendar management and expense reporting.

• Assist in contract administration: copying, scanning, routing, data entry, tracking signatures, and drafting basic correspondence.

• Organize and maintain centralized filing systems (electronic and physical).

• Collect and compile data from various sources such as email, correspondence, and records to prepare summaries or respond to information requests.

• Coordinate large electronic data transfers between internal teams and external/retained legal counsel.

• Schedule and coordinate meetings, travel arrangements, and event logistics.

• Prepare agendas, meeting materials, and maintain detailed minutes or action items as needed.

• Respond to and resolve general administrative inquiries quickly and professionally.

• Support office operations including supply management, equipment coordination, and handling incoming/outgoing packages and correspondence.

• Perform other clerical tasks and special projects as assigned.

Required Skills and Qualifications:

• 4–6 years of administrative experience, preferably in a legal, insurance, or corporate setting.

• Proven ability to manage multiple tasks and deadlines with minimal supervision.

• Strong organizational, problem-solving, and critical thinking skills.

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with legal databases and systems a plus.

• Excellent written and verbal communication skills.

• Ability to handle sensitive and confidential information with discretion.

• Flexible and adaptable, with a strong sense of initiative and urgency.

Preferred Qualifications:

• Experience supporting legal teams or working within legal departments.

• Exposure to contract management workflows and legal administrative procedures.

• Familiarity with document retention policies and electronic document management systems.

Founded in 1998, Professional Alternatives is an award-winning recruiting and that utilizes technology and relationships to deliver top talent.  Connect with us today!

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