Job Description

Job Duties: 1 - Leadership & Employee Development Consult with the director establish annual goals and objectives for the division. Support an environment that encourages creative thinking and innovation; stimulates others to learn; and inspires others to perform to their highest potential. Manage appropriate succession planning and works with management to support training plans to ensure employees are competent and qualified to perform their duties. Influence and inspire others to achieve goals and objectives. Lead others in adapting to innovative work environments and ensures awareness of department initiatives, decisions, committees, policies, etc., is communicated. Communicate and guide others to understand delivery of effective services and achievement of objectives and interpersonal relationships. Promote productive employee relations while guiding and coaching employees and supervisors. Demonstrate a commitment to the organization by actively participating in committees, programs, and organizational initiatives. Direct, administer and monitor all work assignments, equipment, and inventory supplies within the division, including the maintenance of records of daily time, preparation of time for payroll to ensure the efficient and effective provision of services to other departments and divisions. 2 - Administrative Management: Prepare reports, processes, and procedures for accomplishing approved objectives including the development of methods, standards, scheduling, and reporting systems for the effective delivery of services by the division. Develop, implement, apply and review policies, in accordance with the City’s Policy System policy, and objectives related to Department and Division initiatives, including program planning, user fee and rate reviews. Participate in the hiring process for personnel within the division as per the City’s hiring policy. Participate as a member of the departmental management team. Responsible for the division’s committee meeting agendas and attending meetings as required. Responsible for providing strategic advice to management and attending management meetings, as required. Establish efficient work schedules to reduce labour costs and meet the objectives of the department. 3 - Parks and Recreation Facilities Management Provide maximum value from community resources, by being directly responsible for the operation of all City parks, playgrounds, athletic fields, recreation facilities, indoor and outdoor skating rinks, halls, pool, dog park, trails, and assist in City Events. Responsible for the preparation, control and scheduling of staff of all those facilities under the direct control and/or operation of the Department. Maintain knowledge of safe and proper care and cultivation of lawns, trees, shrubs and other vegetation. Coordinate with the Manager of Public Works and/or the Manager of Climate Action and Environmental Services to effectively manage resources to complete shared projects between the divisions. Direct work assignments of contractors hired within the Division and monitor completion of all assignments as per the contract documents. 4 - Financial Management: Prepare and submit the division’s annual operating budget to the director and effectively monitor and control all division expenditures and revenues. Coordinate with the Manager of Buildings and Fleet to prepare and submit the division’s annual capital program. Liaise with the Manager of Buildings and Fleet prior to all capital projects commencing. Advise the director and undertake the purchase of equipment, tools and supplies for the division in accordance with the City’s Procurement and Tendering Policy. 5 - Exceptional Citizen Service: Ensure the efficient and effective provision of services to internal and external stakeholders. Provide a vibrant, safe, and healthy community, by researching all matters impacting upon the provision of Services and to assist in the preparation of long range and short-term planning. Respond to inquiries from senior management. Work with all City departments and personnel to support City initiatives. Collaborate with the Citizen Engagement team to communicate the objectives of the division. 6 - Safety and Emergency Management Act as a member of the Local Emergency Response Control Group and provide support services in the event of an emergency as required. Act as back-up to the Director of Emergency Social Services as part of the Local Emergency Response Control Group. Respond to emergency situations after normal working hours, assessing the need for and mobilizing manpower and equipment to address the situation in an expedient and cost-effective manner. Ensure all safety procedures and respectful workplace standards are followed by all personnel throughout the division. Create and maintain safe work procedures for the division ensuring approval from the workplace safety and health committee. 7 - Capital Asset Management Program Understand and comply with the City’s Capital Asset Management policies. Support the development and delivery of the City’s Capital Asset Management Program by providing professional advice and undertaking related tasks as needed. Develop and maintain a preventative maintenance program for all assets in the division. 8 - Climate Action and Environmental Stewardship Support the assessment and reassessment of the City’s practices, identifying opportunities for optimization, improvement, and innovation all towards the goal of reducing the City’s environmental footprint. 9 - Perform Acting Director responsibilities as required from time to time. 10 - Perform other related duties as assigned.

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