Job Description

Join Us at Carey Theological College — A Place of Renewal, Rigor, and Conviction.

Situated on the beautiful UBC campus in Vancouver, where Carey has served students and churches for over six decades, Carey Theological College is undergoing an ambitious transformation. This is not a traditional institutional posting—it’s a call to help rebuild something that matters. Carey is repositioning itself with the boldness of a startup, but the foundation of a historic, conservative evangelical tradition. We are re-establishing our identity around theological clarity, classical formation, and the unchanging truths of Scripture.

We are looking for those who are battle-tested—both spiritually and professionally. People who will not drift, who lead with conviction, and who are energized by the hard, often unseen work of rebuilding systems, culture, and mission. This is a role for builders, not maintainers. For those who want to leave behind institutional drift and help shape a place where truth is not only taught—but embodied.

Roles at Carey are not static. They are designed to grow and evolve as the College itself is renewed. If you’re ready to embrace complexity, bring order to chaos, and serve something larger than yourself, then we invite you to consider joining us.

Position Summary

The Manager of Student Recruitment and Enrollment plays a mission-critical role in shaping Carey’s future by attracting and enrolling students who align with our theological identity and institutional vision. This is a strategic and relational position—one that bridges pastoral discernment with data-driven execution, digital systems with human connection.

As Carey moves toward an integrated, full-lifecycle approach—from first inquiry to alumni engagement—this role will design and implement a recruitment experience that is personal, responsive, and anchored in truth and clarity. The Manager will guide students through their discernment process, communicate the distinctiveness of Carey’s theological formation, and ensure operational excellence in all aspects of recruitment and admissions.

As Carey prepares for a year of rebuilding, this role will also carry part-time registrar responsibilities to ensure continuity in student records, academic onboarding, and institutional reporting. This isn’t a back-office task—it’s about laying the groundwork for a reimagined student experience and ensuring that those who come to Carey are well supported from first inquiry through academic integration. In time, these responsibilities are expected to transition to a dedicated registrar position. For this season, however, they form part of a meaningful, multi-hat leadership portfolio that directly impacts the College’s renewal.

This is both a front-facing ministry role and a systems leadership position, requiring fluency in CRM tools, data tracking, communications strategy, and pastoral sensitivity. Over time, the role may evolve into a senior leadership or enrollment strategy position as the College scales.

Key Responsibilities

Recruitment Strategy & Outreach

• Develop and implement Carey’s student recruitment strategy in alignment with theological priorities and institutional goals
• Cultivate new student pipelines through outreach to churches, ministry networks, alumni, and global partners
• Represent Carey at virtual and in-person events, webinars, speaking engagements, and ministry conferences

Admissions Pipeline Management

• Own the full admissions pipeline using Populi or other CRM tools, ensuring accuracy, timeliness, and actionable insights
• Monitor and report on conversion metrics from inquiry to enrollment, identifying friction points and improving processes
• Generate regular reports for senior leadership on recruitment performance, demographic insights, and admissions trends

Admissions Advising & Relationship Building

• Serve as the primary point of contact for prospective students, responding promptly and personally to inquiries
• Provide application support, program advising, and theologically grounded guidance on fit and formation
• Coordinate with academic teams to manage special cases, eligibility reviews, and exception workflows

Lead Nurturing & Enrollment Communications

• Design and manage the full communications journey for prospective students—from initial outreach to enrollment confirmation
• Coordinate messaging and branding with the Manager of Advancement and Communications to ensure voice alignment
• Use CRM and marketing tools to automate, personalize, and track communications across email, calls, and digital content

Lifecycle Strategy Integration

• Support Carey’s broader goal of building a unified digital student lifecycle—from first inquiry through alumni engagement and donor participation
• Contribute to CRM improvements and integration with advancement, learning systems, and alumni tracking platforms
• Ensure data integrity and enrollment analytics support institutional planning and long-term relationship building

Performance, Learning & Continuous Improvement

• Define and monitor KPIs related to student recruitment, enrollment conversion, and pipeline health
• Leverage CRM and reporting tools to evaluate recruitment strategy and communication effectiveness
• Collaborate with the Director of Operations and Finance to align recruitment activities with budget and institutional priorities
• Monitor expenditures and help manage budgets related to student recruitment, admissions, and CRM systems
• Foster a culture of continuous improvement, transparency, and strategic execution

Qualifications & Experience

Spiritual & Missional Alignment

• A personal commitment to the Lordship of Jesus Christ and a life shaped by biblical truth, spiritual maturity, and alignment with the Classical Protestant Tradition
• Demonstrated love for the Church and a calling to serve in a Christ-centered, discipleship-focused institution
• Resonance with Carey’s mission and desire to contribute to a culture of formation, faithfulness, and theological clarity

Professional Experience

• 5+ years of experience in student recruitment, admissions, enrollment management, or ministry communications
• Strong interpersonal and pastoral skills, with the ability to counsel and connect with diverse prospective students
• Proven experience managing CRM systems (e.g., Populi, HubSpot, Salesforce) and running multi-channel communication workflows
• Data-literate and highly organized, with experience tracking KPIs and using data to improve conversion and pipeline flow
• Experience working with church leaders, denominational networks, or theological education preferred

Education & Training

• Bachelor’s degree required; background in education, theology, ministry, or communications preferred
• Professional development in recruitment strategy, digital marketing, or enrollment systems is considered an asset

Compensation & How to Apply

This is a full-time position based at Carey Theological College on the UBC campus in Vancouver, BC. The salary range for this role is $70,000–$85,000 per year, commensurate with experience and qualifications.

Carey offers a generous benefits package, including:

• Paid vacation
• Extended health and dental benefits
• Employer-contributed pension plan
• A flexible, hybrid work environment with regular on-campus collaboration expected

Applications will be reviewed on a rolling basis until the position is filled. Only shortlisted candidates will be contacted.

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