Job Description

Description

Position Title: Mission Trip Coordinator & Administrative Specialist
Organization: ImpactHope
Location: Guelph, Ontario
Employment Type: part-time/full-time (dependent on available funding)

About Us:
ImpactHope is a faith-based organization dedicated to advancing global missions and equipping individuals to make a lasting impact in communities around the world. Our work thrives on meaningful relationships, organized processes, and a heart for service. More information about us can be found at www.impacthope.ca/about.

Position Summary:
We are seeking a fully devoted follower of Jesus who is also dynamic and detail-oriented to join our team as a Mission Trip Coordinator & Administrative Specialist. This role involves organizing mission trips, managing administrative tasks, and nurturing donor relationships to ensure the sustainability of our mission.

Key Responsibilities:

Mission Trip Coordination

• Plan, organize, and execute mission trips in partnership with local and international teams.
• Coordinate logistics such as travel, lodging, schedules, and project assignments.
• Serve as a point of contact for mission trip participants, providing guidance and support.
• Ensure all necessary documents (e.g., passports, waivers, medical releases) are prepared and submitted in a timely manner.
• Collaborate with field partners to align mission trip goals with community needs.

Administrative Support

• Manage day-to-day administrative operations, including scheduling, correspondence, donor input, and file management.
• Maintain accurate records of mission trip participants, expenses, and schedules.
• Prepare reports and presentations to support organizational leadership.
• Ensure compliance with organizational policies and procedures.

Donor Retention & Relationship Management

• Build and maintain strong relationships with donors through personalized and various communication and appreciation efforts.
• Assist in the development and implementation of donor retention strategies.
• Track donor contributions and provide regular updates on the impact of their support.
• Collaborate with the communications director to create donor-focused content, such as newsletters and thank-you letters.

Qualifications:

• Bachelor’s degree in a related field or equivalent experience.
• Excellent organizational and multitasking skills with strong attention to detail.
• Outstanding communication and interpersonal abilities.
• Proficiency in [specific software, e.g., Microsoft Office, CRM platforms].
• A passion for global missions and a heart for serving others.
• Ability to travel domestically and internationally as needed.
• Experience in nonprofit administration or donor relations is an asset

Preferred Skills:

• Experience working in a faith-based or nonprofit organization.
• Knowledge of cross-cultural engagement and mission strategies.
• Basic fundraising or donor development experience.

What We Offer:

• A supportive, mission-driven work environment.
• Opportunities for professional growth and development.
• Potential travel experiences

How to Apply:
Please send your resume, cover letter, and references to director@impacthope.ca with the subject line "Administrative Specialist Application." Only those selected for an interview will be contacted.

Job Tags

Similar Jobs