Job Description

Your new company  

Hays Specialist Recruitment has partnered with a Real Estate organization in Vancouver, BC. We are seeking an
Executive Administrator to join their team immediately. This is a 3 month contract, with high potential to become a fixed term contract (15 month total) . This is a full time role, Monday to Friday and fully on site 

Your new role  

• Independently and proactively organize, coordinate and prioritize incoming and outgoing information and correspondence from executives, property managers, brokers and commercial tenants
• Interact with property managers and respond appropriately to situations that require a quick turnaround
• Prepare and maintain records for property non-routine expenses and capital projects, ensuring ongoing projects are on track and any risks have been identified
• Prepare routine correspondence and reports including weekly occupancy reports and property and personnel reports
• Coordinate and attend bi-weekly meetings, including preparing meeting materials, taking minutes, highlighting action items, and ensuring deadlines are met
• Coordinate meetings (quarterly board meetings, annual budget meetings), conference calls, video conferences and property site visits, including booking meeting rooms, travel and accommodations and arranging for catering as required
• Obtain invoices for real estate matters, including property tax assessments, and ensure these are authorized and submitted to accounting for payment
• Summarize and track insurance claims and property tax assessments
• Confidentially maintain real estate team’s calendars, appointments, travel arrangements and files
• General filing, photocopy and creating PDF files

What you'll need to succeed  

• Previous experience in an administrative capacity
• Must possess excellent oral and written communication skills; demonstrated ability to communicate and respond effectively to inquiries, both verbally and in writing
• High level of accuracy and attention to detail needed
• Proficient in MS Office (Excel, Word and PowerPoint)
• Team player with a willingness to learn and a great attitude

What you'll get in return  

The opportunity to work for a great team and company in Vancouver, BC(South Granville). The role
starts off as a contract, and will convert to a fixed term contract for the remaining of the coverage. The hourly rate is between $30-$38 per hour, and you can available for health benefits and vacation after 6 months. 

What you need to do now  

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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