Job Description

Our client is a top-rated executive search firm that partners with some of the most innovative tech and digital companies to hire exceptional talent. With over 28 years in the industry, they bring deep expertise, strong relationships, and a people-first mindset to everything they do.

They’re a remote-first team with a vibrant, collaborative culture, known for hustle, heart, and high performance. They believe in clear communication, working smart (and fast), and treating candidates, clients, and teammates with care.

There are a few things they look for in every hire:

• Team-first mindset – They collaborate, communicate, and problem-solve together.

• Excellence over ego – They strive for high-quality work, even when things move fast.

• People-first attitude – They never forget there’s a human on the other side of the screen.

• Curiosity and accountability – If you don’t know something, you ask. And then you learn it.

They’re looking for a Recruiting Coordinator who thrives in a fast-paced, detail-oriented environment. This role is perfect for someone who loves being the go-to person, keeping everything on track behind the scenes, and delivering a great experience to both candidates and clients.

You’ll be responsible for supporting the recruiting team across all stages of the process, from job postings to interview coordination to keeping their ATS (Loxo) buttoned up and accurate. You’ll also sit in on client calls, help maintain order in their systems, and act as a key internal communicator when things change (as they often do!).

• Coordinate interviews between candidates and clients across multiple time zones

• Maintain and update jobs and candidate records in their ATS (Loxo)

• Post roles on LinkedIn and scrub job descriptions for clarity and professionalism

• Help to prepare marketing collateral for new job opportunities and clients

• Help manage and circulate internal updates about job reports and shifting priorities

• Support all recruiters across the firm - they’re a lean and highly collaborative team

• Track placements and ensure proper data is logged for bonus payouts and success tracking

• Jump in wherever needed - from calendar juggling to cleaning up a contact record

• 1–2 years of experience in recruiting coordination, HR support, or admin/project coordination

• Experience with Microsoft Office (especially Outlook and Excel); LinkedIn experience preferred

• Bonus if you’ve worked with an ATS like Loxo, Greenhouse, Bullhorn, or Lever

• Strong communication skills and the ability to work with multiple leaders at once

• Organized, deadline-driven, and excellent at prioritizing competing tasks

• Friendly, resourceful, and quick to figure things out - even when no one’s given you instructions

• Bachelor’s degree preferred

US EST hours

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