Job Description

Levert Personnel is hiring a Schedule Coordinator for a permanent position in our Sudbury office. As a Schedule Coordinator, you will play a critical role in ensuring smooth and timely workforce placements for our key mining clients and contractors. You will be responsible for coordinating both pre-planned and last-minute shift coverage, making you an essential part of our day-to-day operations.

We will offer you:

• Competitive salary
• Weekly pay
• Dental and Vision Benefits
• Prescription Benefits
• Life Insurance
• Employee Assistance Program
• Encourage personal development training
• Opportunity to train and work with industry leading companies
• Advancement opportunities

About the Job:

Key Responsibilities:

• Collaborate closely with the Operations team to schedule contract employees for planned shifts and urgent, short-notice staffing needs.
• Act as a central liaison between Recruitment, Sales, Account Management, and Administrative teams, fostering strong internal relationships to support operational success.
• Manage and maintain ongoing communication with Levert contract employees to ensure availability, readiness, and fitness for work.
• Partner with the Recruitment team to ensure a consistent pool of qualified and compliant workers is available to meet client needs.
• Coordinate with the Administrative team to verify that employee certifications, safety training, and onboarding requirements are current and meet client site compliance standards.
• Proactively monitor and escalate any critical issues that could impact successful shift coverage or client satisfaction.
• Build and maintain strong working relationships with key stakeholders to ensure our mining clients receive exceptional service and workforce solutions.
• Collaborate with HR and Health & Safety departments to report and address any workforce-related incidents or concerns promptly.
• Flexibility is essential — availability outside regular business hours (including evenings and weekends) is required to meet the operational demands of our mining clients, especially for short-notice placements.

What you need:

Education & Experience

• Post-secondary education in Business Administration, Human Resources, or a related field (or equivalent work experience).
• 1–3 years of experience in scheduling, workforce coordination, staffing, or recruitment (experience in a unionized or industrial environment is an asset).
• Familiarity with mining, industrial, or skilled trades sectors is strongly preferred.
• Experience using Applicant Tracking Systems (ATS) or scheduling software is an asset.

Technical Skills

• Strong computer proficiency, including Microsoft Excel, Outlook, and scheduling platforms
• Knowledge of compliance tracking systems (e.g., for training, certifications, or site requirements).
• Comfortable using databases and communication tools to manage large volumes of workers and shifts.

Core Competencies

• Excellent organizational and time-management skills; able to manage competing priorities and urgent requests.
• Strong communication and interpersonal skills — confident when dealing with both clients and frontline workers.
• Ability to thrive in a fast-paced, high-pressure environment, especially during off-hours or emergency placements.
• Proactive problem solver with keen attention to detail and accuracy.
• Strong team player who can collaborate cross-functionally with recruitment, HR, admin, and operations teams.

Other Requirements

• Flexibility to work evenings, weekends (as needed to support last minute urgent requests)
• Valid driver’s license and reliable transportation is required

Levert is a leading staffing and recruiting company, proudly celebrating 40 years in the industry! At Levert, we aim to provide our employees with all the tools and training needed to successfully gain employment. We will connect you with industry leading companies, whether you are looking for temporary, contract or permanent employment.

Qualified individuals with disabilities are entitled to reasonable accommodations to assist in their pursuit of employment with Levert. This includes assistance in completing the registration process (online or in the office) and alternative document formats. To discuss accommodations needed to apply for a job, please contact 1.800.461.5934 and ask to speak with a Recruiter.

For website navigation issues or accessibility improvement suggestions, please call us at 1.800.461.5934 or email accessibility@levert.ca. We welcome your feedback!

Job Tags

Weekly pay, Permanent employment, Contract work, Temporary work, For contractors, Ongoing contract, Work at office, Shift work, Afternoon shift,

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