Job Description

Assistant – Document Support

A leader in business law in Canada, our client is a top-tier firm advising Canadian business leaders as well as U.S. and international clients with interests in Canada. As part of its operations, the firm is seeking a meticulous and organized individual to provide essential support in the production and management of legal and administrative documents.

What is in it for you:

• Competitive salary: Between $54.000 and $75.000 per year.

• Permanent, full-time position: 35 hours per week.

• Flexible schedule: Monday to Friday, with possible work hours from 8:30 am to 4:30 pm or 9:00 am to 5:00 pm.

• Hybrid work model: 3 days in the office and 2 days remote. Wednesdays are mandatory in the office, with the flexibility to choose the other two in-office days.

• Comprehensive benefits plan: Coverage includes dental care, vision care, and mental health support up to $3,000, with full family coverage paid by the employer.

• Wellness program: Reimbursement of up to $750 for home office equipment (headphones, Apple Watch, etc.).

• Training & development: Annual reimbursement of $700 for professional development, plus in-person training four days per week.

• Retirement savings plan (RRSP): 2% employer contribution after one year of service.

• Vacation: 4 weeks of paid leave from the start, prorated based on the months worked.

Responsibilities:

• Proofread and verify documents for formatting, spelling, and grammar in both official languages.

• Produce, format, edit, redact, convert, compile, and print various documents (procedures, reports, PowerPoint presentations, organizational charts, Excel spreadsheets, graphs, PDFs, etc.).

• Create complex and high-volume legal or other documents via transcription or scanning.

• Print and compile various documents for court submissions.

• Conduct information searches (Plumitif, SEDAR, CANLII, Business Registries).

• Provide reformatting solutions and advice on document presentation following the firm's high standards.

• Maintain communication with various stakeholders regarding document production and requirements.

• Ensure high-quality and timely work, including any other related tasks.

What you will need to succeed:

• Bilingual in French and English, both written and spoken, to support a national and international clientele.

• Excellent written and verbal communication skills.

• Advanced knowledge of Microsoft Office Suite (Word, Excel, Adobe Acrobat, PowerPoint).

• Strong organizational skills, attention to detail, and solid proofreading abilities.

• Ability to learn quickly and maintain up-to-date expertise.

• High level of autonomy, flexibility, versatility, and ability to work under pressure.

• Excellent customer service skills.

• Team spirit and strong interpersonal skills.

Why Recruit Action?

Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.

# OSL270225

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