Job Description

We are looking for a  Receptionist/Administrative Assistant  to join our team at our real estate brokerage. This is a great opportunity for someone who is organized, detail-oriented, and thrives in a fast-paced environment. As the first point of contact for clients and visitors, you will play a key role in ensuring the smooth day-to-day operation of the office while providing support to our team of real estate professionals.

Position Details:

Location:  Office-based, Markham
Hours:  Monday to Friday, 10:00 AM – 6:00 PM
Salary:  $40,000 - $45,000 (based on experience)

Key Responsibilities:

Front Desk & Client Support:

• Greet clients, visitors, and agents with a professional and welcoming attitude
• Manage all incoming and outgoing calls, ensuring inquiries are handled efficiently
• Respond to emails and direct messages as required

Administrative Duties:

• Assist with  broker loading and ensure the accuracy of MLS listings
• Use  REALM and other industry platforms for data entry and property updates
• Maintain organized digital and physical filing systems
• Handle day-to-day office tasks, including printing, photocopying, scanning, and mail management

Team Support:

• Provide administrative support to agents and management
• Coordinate appointments and ensure smooth office scheduling
• Assist with preparing marketing materials and listing packages when required

Qualifications:

• Prior experience in a real estate office or administrative role (preferred)
• Proficiency in  REALM and familiarity with broker loading processes (an asset)
• Strong communication skills with a professional phone and email etiquette
• Excellent organizational and time-management abilities
• Ability to multitask and work independently in a fast-paced environment
• Friendly, approachable, and team-oriented attitude

Why Join Us?

• Supportive and collaborative work environment
• Opportunities to grow and gain valuable experience in the real estate industry
• Competitive salary with room for advancement
• Be part of a dynamic team committed to delivering excellent client service

Ready to Apply?
If you are proactive, detail-oriented, and eager to be part of a vibrant real estate team, we’d love to hear from you.  Submit your resume and cover letter today.

Benefits

• Company events
• On-site parking

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